{"id":134,"date":"2015-10-02T09:16:55","date_gmt":"2015-10-02T09:16:55","guid":{"rendered":"http:\/\/punjabexamportal.com\/11052024\/?p=134"},"modified":"2015-10-29T11:15:23","modified_gmt":"2015-10-29T11:15:23","slug":"question-related-to-noting-and-drafting","status":"publish","type":"post","link":"https:\/\/www.punjabexamportal.com\/11052024\/2015\/10\/02\/question-related-to-noting-and-drafting\/","title":{"rendered":"20 Very Basic Question Related to Noting and Drafting (For Department Of Local Government, Exam)"},"content":{"rendered":"

Q-1 ‘Urgent dak’ means<\/strong>
\nAns –<\/strong>\u00c2\u00a0dak marked ‘immediate’ or ‘priority’ and includes telegrams, savingrams, wireless messages and telex messages.<\/p>\n

Q-2 The word \u00e2\u20ac\u02dc Docketing\u00e2\u20ac\u2122\u00c2\u00a0 denotes<\/strong>
\nAns-<\/strong>\u00c2\u00a0Making of entries in the notes portion of a file about the serial number assigned to each item of correspondence<\/p>\n

Q-3 A file\u00c2\u00a0 is collection of\u00c2\u00a0 some facts\u00c2\u00a0 . What are the facts included in a file ?<\/strong>
\nAns-<\/strong> \u00c2\u00a01. Correspondence \u00c2\u00a02. Notes \u00c2\u00a03. Appendix to correspondence \u00c2\u00a04. Appendix to notes<\/p>\n

Q-4\u00c2\u00a0What is meant by Index Slip in connection with filing?<\/strong>
\nAns-<\/strong>\u00c2\u00a0A card or a paper slip displaying the title of file under a catch word followed by a reference to its file number.<\/p>\n

Q-5\u00c2\u00a0What are the basic rules of \u00c2\u00a0 official correspondence?<\/strong>
\nAns-<\/strong> \u00c2\u00a01.\u00c2\u00a0Only black or blue ink will be used in communications.
\n2. A small margin of about one inch will be left on all sides (left, right, top and bottom) of each page of communications to ensure better preservations of records as at times the paper gets torn from the edges, making\u00c2\u00a0reading of the documents difficult.<\/p>\n

Q-6\u00c2\u00a0What are the basic classification of Letter for official correspondence<\/strong>
\nAns-<\/strong>\u00c2\u00a0Main classification\u00c2\u00a0\u00c2\u00a0\u00c2\u00a0 1 . Letter\u00c2\u00a0\u00c2\u00a0 2. DO letter<\/p>\n

Q-7\u00c2\u00a0What is meant by\u00c2\u00a0 DO Letter<\/strong>
\nAns-<\/strong>\u00c2\u00a0Demi-official letter<\/p>\n

Q-8\u00c2\u00a0 Mention\u00c2\u00a0 in which purpose\u00c2\u00a0 the DO letter is used<\/strong>
\nAns-<\/strong>\u00c2\u00a0DO letter is generally used in correspondence between government officers for an inter-change or communication of opinion or information without the formality of the prescribed Procedures<\/p>\n

Q-9 ______ is used for promulgation of statutory rules and orders, appointments and promotions of gazetted officers, etc. through publications in the Gazette of India<\/strong>
\nAns-<\/strong>\u00c2\u00a0Notification<\/p>\n

Q-10 what is meant by\u00c2\u00a0 Endorsement ?<\/strong>
\nAns-<\/strong>\u00c2\u00a0When a paper has to be returned in original to the sender, or the paper in original or its copy is sent to another department or office, for information or action<\/p>\n

Q-11\u00c2\u00a0______is used when important and urgent external communications received or important and urgent decisions taken internally have to be circulated within a department for information and\u00c2\u00a0 compliance by a large number of employees.<\/strong>
\nAns-<\/strong>\u00c2\u00a0Circular<\/p>\n

Q-12\u00c2\u00a0What is meant by\u00c2\u00a0 paperless communication for official communication ?<\/strong>
\nAns-<\/strong> eMail<\/p>\n

Q-13 The officer approving the issue of a draft of letter will append his initials with the date on the draft<\/strong>
\nAns-<\/strong>\u00c2\u00a0True<\/p>\n

Q-14 What are the basic rules for official letter drafting?<\/strong>
\nAns-<\/strong> \u00c2\u00a01.Carry the message sought to be conveyed in a language that is clear, concise and incapable of misconstruction
\n2. Lengthy sentences, abruptness, redundancy ,circumlocution, superlatives and repetition, whether of words, observations or ideas, should be avoided
\n3. Some degree of rapport is to be established with the receiver of the communication.
\n4. Depending upon the form of communication the subject should be\u00c2\u00a0 mentioned in it (including reminders)
\n5. The number and date of the last communication should be referred.<\/p>\n

Q-15 What is meant by\u00c2\u00a0 \u00e2\u20ac\u02dc DFA\u00e2\u20ac\u2122 relates with\u00c2\u00a0 official correspondence<\/strong>
\nAns-<\/strong>\u00c2\u00a0Draft for Approval<\/p>\n

Q-16\u00c2\u00a0In which situation\u00c2\u00a0 the Demi\u00c2\u00a0 official letter is mainly used<\/strong>
\nAns-<\/strong> Matter raised therein should receive officer\u00e2\u20ac\u2122s\u00c2\u00a0<\/em>personal attention either because of its special nature, urgency\u00c2\u00a0or importance<\/p>\n

Q-17\u00c2\u00a0Mention the important points for drafting demi\u00c2\u00a0 official letter<\/strong>
\nAns-<\/strong> \u00c2\u00a01.\u00c2\u00a0It is used to call the personal attention of the addressee, the style of writing should be direct, personal and friendly
\n2. Usage of active voice is to be preferred.
\n3. It should preferably not exceed one page<\/p>\n

Q-18\u00c2\u00a0What are the basic method for file numbering<\/strong>
\nAns-<\/strong> 1.\u00c2\u00a0\u00c2\u00a0Functional file numbering system
\n2. File numbering system based on subject classification<\/p>\n

Q-19\u00c2\u00a0When drafts can be put up with note:<\/strong>
\nAns-<\/strong> In simple case<\/p>\n

Q-20\u00c2\u00a0The authority to pass orders in the notes submitted from the section is :<\/strong>
\nAns-<\/strong> Head office.<\/p>\n

<\/div>\n","protected":false},"excerpt":{"rendered":"

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